RECORDS MANAGEMENT MADE EASY
When you need to record individual activities or collect measurement parameters, records management can be handled more easily with dotBusiness – checkpoint (app store: Android and Apple).
You can perform checks using the checklist, record the required measurement parameters and the proportions of the values of the measurements taken.
WHERE ARE RECORDS NEEDED?
The most common examples are: records of various cleaning services, records of sterilizations and disinfections, records of disposing of contaminated waste, records of access to personal data, records of water sampling and sampling of other substances, records of material consumption, records of measurement parameters, records of inspections of fire extinguishers, records of inspections of medical devices,…
SIMPLE DEFINITION OF TASKS
The included parameters can
be set for each task:
- performance services,
- consumption of material,
- frequency of tasks,
- duration of tasks,
- start of implementation,
- requiring a report,
- requiring evidence (images, GPS location),
- requiring feedback including user reviews/ratings,
- sending promotions and notifications,
- recording of measurement parameters or proportions of a particular measured parameter.
All the required parameters are entered through the web portal into checkpoints including set microlocations of records and measurements.
CARRYING OUT TASKS
The task performer receives an e-mail containing a password entry link for signing up/logging into the free dotBusiness checkpoint application on their phone or tablet (iOS or android).
The app is available for free in the app store (Google or Apple).
After logging into the app for the first time, the task performer scans the QR code at the service location and by doing so automatically starts recording the task.
They can select the task and service manually from their task list.
Depending on the arrangement or given the need, the initial or intermediate status may be photographed or commented, and the consumption of material may be recorded.
After the job is completed, the task performer simply completes the task, the parameters of which are automatically saved under the “activity” section. The task performer can view their activities on their phone.
VISITOR AND PATIENT REVIEWS AND NOTIFICATIONS
When we want feedback from visitors, customers, supervisors, we simply enter the rating parameters into the web portal for each microlocation and specify the path to a survey.
The user can scan the QR code at a given location using their phone camera and view the activities at that location.
The user is automatically directed to the review page containing the parameters that have been previously specified.
The user can be shown a notification or daily promotion for each microlocation.
When doing a review, the user can also be directed to fill out a survey rewarded with a prize contest. The user can be offered the chance to participate in a prize contest and can be shown a notification or a daily promotion.
COMMUNICATION WITH THE TASK PERFORMER
You can send the task performer instructions or a message on the mobile app with feedback about when the message was opened.
OVERVIEW OF ACTIVITIES AND COSTS
Using the web portal, the supervisor can review activities and costs at any time according to the selected parameters. In addition, they can receive an automatically generated personalized report by email, based on the requested and previously agreed requirements.
WHAT ARE THE BENEFITS OF THIS SOLUTION?
+ easy logging of activities
+ automatically generated personalized reports
+ communication with task performers
+ an overview of service costs
+ reminders and alarms
+ customer feedback (reviews/ratings)
+ promotional communications for customers
+ record archives
+ very affordable solution
SOME EXAMPLES OF RECORDS&CONTROL
An easy way to record and perform cleaning tasks, playground checks and food standards
How to keep a record of the emptying of waste and inventory the containers of the recycling points?
When we need high standards of records in healtcare/farmaucetics industry
An easy way to manage records and control in tourism industry.