RECORDS & CONTROL

An easy and fast way to manage data digitally by using QR-Code!

RECORDS MANAGEMENT MAKES IT EASY

When you would like to record or archive individual activities or specific measurement parameters, dotBusiness records management is the perfect tool for you!

You can test the tool via app store, available for Android and Apple.

With the test trial you can experience the simplicity of dotBusiness app!


WHERE YOU CAN USE THE dotBusiness RECORDS MANAGEMENT TOOL?

The most common examples where today the dotBusiness records management tools are used;

  • various cleaning services,
  • sterilizations and disinfections in healthcare,
  • disposing of municipal waste,
  • access to personal data,
  • winery and brewing industry,
  • food industry,
  • janitorial work,
  • education and in kindergartens,
  • building administrators,…
  • and much more

The dotBusiness records management tool can be used for different varieties of daily tasks or activities that has to be noted or archived, examples HAACP standard, maintenance work, cleaning work, completion work…

CONTROL OF ACTIVITIES AND ITEMS

The dotBusiness tool enables you to control the completion of activities through the check list and supports your employees:
– what tasks have to be done or checked (via the check list),
– what parameters have to be noted and controlled (eg. the temperature, humidity…),
– which items have been used (e.g. shampoo, cleaning material, soap…).


SIMPLE DEFINITION OF TASKS

It is very simple to define which activities or tasks has to be done. Each task can be defined by:

  • performance services,
  • consumption of material,
  • frequency of tasks,
  • duration of tasks,
  • start of implementation,
  • requiring a report,
  • requiring evidence (images, GPS location),
  • requiring feedback including user reviews,
  • sending promotions and notifications,
  • recording of parameters or proportions
  • and much more.

All the required parameters are entered through the web portal.

You can define what you want to check and control for each task or activity!

Each task performer (employee or external contractor) is assigned the location where they will perform individual services and the material they will use for the inventory.

The dotBusiness records management enables you to record the time for each activity (start and finish of the activity). Each user is able to take pictures when needed or required during the activity.


CARRYING OUT TASKS

Each user sees all the activities and tasks on dotBusiness application. Even more you can see the history of all done activities.

The application can be downloaded for free from the app store (either Google or Apple).


COMMUNICATION BETWEEN THE SUPERVISOR AND THE TASK PERFORMER

It is an important additional feature that the dotBusiness record management tool is giving you, you will be able to communicate with your employee who is the task performer. When the task performer is performing his/her task and during this time some changes needs to be applied, you can send a message or instructions to your task performer through the web portal.


OVERVIEW OF ACTIVITIES AND COSTS

The dotBusiness records management tool offers you a cost analysis for each activity that has been made. The supervisor can review the cost involved for activities made or planned at any time. In addition, you can receive an automatically generated personalized report by email, based on your requested and agreed requirements.


VISITOR AND CUSTOMER REVIEWS

Should you like to acquire the feedback from your customer, visitor or any other group, you can use the Ratings function in your DotBusiness records management tool.  This survey can be used via QR code for many locations as you need, at the same time.

The QR code can be accentuated using an acknowledgement, a plaque or a notice to attract users to scan it and redirect them to reviews/ratings, surveys and our promotions.

The user is automatically directed to the review page and the list of location activities.

In order to make the survey attractive, a prize for the participation can be offered, which can be communicated through the same QR code.


THE BENEFITS OF DOTBUSINESS SOLUTION?

+ easy logging of activities

+ automatically generated personalized reports

+ communication with task performers

+ an overview of service costs

+ reminders and alarms

+ customer feedback (reviews/ratings)

+ promotional communications for customers

+ record archives

+ very affordable solution



SOME EXAMPLES OF RECORDS&CONTROL